Supplier invoicing
To ensure that proper handling of invoices and that payment is done upon due date, all invoices must be issued to the correct Hurtigruten entity. Below you can find all relevant information.
The information needed should be available on the Purchase Order (PO) issued by Hurtigruten or within the signed contract. If none of the above is applicable, your reference within Hurtigruten will specify which legal entity that should be invoiced.
For first time suppliers, please look at “new suppliers to Hurtigruten” down below.
Legal entity overview
Hurtigruten Norway AS Langkaia 1, 0150 Oslo, Norway Org.nr. 927 081 946
Hurtigruten Global Services AS Langkaia 1, 0150 Oslo, Norway Org.nr. 974 526 689
Hurtigruten Global Sales AS Langkaia 1, 0150 Oslo, Norway Org.nr. 914 904 633
Hurtigruten Sjø AS Postboks 144, 9915 Kirkenes, Norway Org.nr. 985 979 456
Hurtigruten Coastal AS Postboks 6144 Stakkevollan, 9291 Tromsø, Norway Org.nr. 918 704 981
Hurtigruten Coastal Fleet AS c/o Hurtigruten Coastal AS Postboks 6144 Stakkevollan, 9291 Tromsø, Norway Org.nr. 923 471 936
MS Nordlys AS c/o Hurtigruten Coastal AS Postboks 6144 Stakkevollan, 9291 Tromsø, Norway Org.nr. 923 238 824
MS Richard With AS c/o Hurtigruten Coastal AS Postboks 6144 Stakkevollan, 9291 Tromsø, Norway Org. nr. 923 238 492
Invoicing
Invoicing channels
Invoices should preferably be delivered by EHF/Peppol, alternatively as a PDF attachment by e-mail to [email protected] with a single pdf attachment per invoice. The attachments must not be password-protected or otherwise locked to prevent content extraction. It may be digitally signed.
If an invoice is sent by e-mail, it must be entirely contained within a single PDF with any attachments on pages directly following the invoice document. Separate attachments are not accepted.
Invoice Content
If an invoice is sent by EHF/Peppol, the specification within the XML must match the specification on an equivalent PDF version and otherwise fulfil the below requirements. Field usage must comply with the Peppol standard at best practice.
If the invoice does not contain the correct information, we cannot guarantee that the invoice is handled within due date. Hurtigruten reserve the right to ask for further information and to send invoices that does not meet our requirements in return to sender.
Requirements
Entire name and correct address of the invoiced legal entity
Supplier name
Buyer reference
Supplier organizational number
Supplier account number
Invoice specification, sufficiently detailed description of the individual components of goods or services delivered
If applicable, approved timesheets
PO number / Purchasing reference strictly without any affixes (i.e., PO / P.O. etc)
Questions regarding invoicing is to be directed to [email protected].
VAT Exemption
VAT Exemption all vessels except MS Finnmarken Services delivered as part of building, rebuilding, repair and maintenance of our vessels or equipment on board are exempt Norwegian VAT according to The Norwegian law for Value Added Tax §6-9 (2). The exemption includes cost of goods purchased by the service provider and reinvoiced to Hurtigruten.
VAT Exemption (MS Finnmarken)
All goods and services delivered to MS Finnmarken is exempt from Norwegian law for Value Added Tax §6-9(2). MS Finnmarken is in international cruise traffic with start and stop in Hamburg, Germany. This exemption does not extend to purchase of goods or services associated with activities not related to the physical vessel.
New supplier to Hurtigruten
New suppliers must be onboarded prior to the dispatching of invoices. To initiate this process, a representative from the supplier company must submit an email to [email protected]. Please make sure to include the following.
Supplier company name
Contact person at supplier
E-mail for supplier contact
Phone number for supplier contact person
A short description of what the supplier delivers
Questions regarding onboarding of new suppliers is to be directed to [email protected].